Full Planning

Services include but are not limited to the following:

• Locate Venue

• Coordinate and manage all rental items needed for design  

• Research and pre-screen all vendors within client expectations and budget

• Scheduling of all vendor appointments and attend vendor meetings with client

• Negotiate and determine the best pricing for client with prospective vendors

• Review vendor contracts and keep available for future reference

• Assistance with all décor related items (flowers, linens, colors, lighting) for the event

• Design the flow and layout of the event

• Determine contingency plan (for outdoor events/in case of inclement weather)

• Design a Planning Calendar and develop a Budget

• Assistance with design of all stationary (save the dates, invitation, programs, menu cards, etc.)

• Delivery and Pickup of Invitations/wedding stationary to local stationer and calligrapher as needed

• Assist with obtaining special permits, licenses and/or added insurance dictated by venue(s)

• Assist with vendor mediation and/or troubleshooting

• Assistance with marriage license and name change requirements (for weddings)

• Assistance with all music selections 

• Assistance with seating arrangements for guests & wedding party at the reception

• Make Transportation Arrangements 

• Make Accommodation Arrangements (hotel room blocks) 

• Follow-up with all vendors to confirm details of arrival times and deliveries

• Site walk through with caterer

• Facilitate drop-off meeting the week of the event to receive all personal items 

• Receive deliveries and greet vendors on the event

• Coordinate, manage, and troubleshoot with all vendors on the day of

• Distribute final payments/gratuities to vendors at the end of the contract

• Supervision & participation in setup to ensure that décor elements are set out properly

• Provide a detailed timeline of events for the entire day (for vendors)

• Provide itineraries for attendants and/or family members (sent via email)

• Organize child-friendly activities and/or childcare for the event

• Placement of guest place cards, favors, gifts and Guest Book at Site

• Direction of the rehearsal, ceremony, and reception (for weddings)

• Distribute attendants flowers, bouquets, boutonniere and toss bouquets

• Queue musicians or music for event

• Line up and queue wedding party for the ceremony and for reception introductions (weddings only)

• Arrange and organize food and beverages 

• Handle communication with chef or catering manager

• Coordinate with vendors to ensure reception events (cake cutting, first dance) are on schedule

• Take care of any unexpected occurrences

• Make sure all finishing touches are complete

• Full use of our “Emergency Kit” 

• Participate and oversee the entire breakdown of the event

• Ensure venue is cleaned to venue specification

Full Service Package $2,000-$9,000 depending on client needs